No, this is a convenient option offered to you by the funds. You may still send
your forms in the manner in which you always have.
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Based upon our tests with a number of employers, they have found that the system
saves their staff time and helps prevent computational errors, as well insuring
that there are no fringe benefit rate change issues.
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You have the option to pay via ACH through the website or you may send a check. Please see website user manual for electronic payment instructions.
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These transactions are encrypted and secure. It is also in compliance with all Washington
privacy laws concerning the transmission of social security numbers electronically
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In the User Manual in Section 9.1, you will find the format which you must be able
to convert your files into so that they are able to be used by this program. You
will note that Microsoft Excel also has the ability to produce compatible formatted
files.
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We recommend that you choose the last day worked in that particular month as the
date to enter, but it does not really matter as long as you get the month correct.
The rates on the electronic form are driven by the work month that you enter whether
it’s the 17th or the 31st. Putting the last day worked may be helpful to you however
in knowing where to pick up reportable hours for your next months fringe benefit
form.
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If after you have hit the “finalize report” button and transmitted your electronic
form you realize that you still need to make a change, you will need to have this
transaction voided. To do this you will call the fringe benefit office and give
them the invoice number off of this report so that it can be voided and you can
submit a new report.
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No, you can go ahead and reload a new, corrected file for the same work month. It
is important that you follow through however and make sure your original report
has in fact been voided.
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On the fringe benefit summary screen you will see a section for comments. You can
type any special message that you would like to include with your report there and
it will be communicated to the fund office upon submission.
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